How often should the QPA review contracts to ensure compliance?

The appropriate frequency for a Qualified Purchasing Agent (QPA) to review contracts in order to ensure compliance is at least annually. This annual review is critical because it allows the QPA to systematically assess whether the terms and conditions of each contract are being met, identify any potential issues, and make necessary adjustments or take corrective actions. Annual reviews also help ensure that contracts remain relevant and comply with any updates in laws, regulations, or organizational policies that may occur within that timeframe.

This practice is integral in maintaining good governance and fiscal responsibility, as it ensures that public funds are being used effectively and that the municipality or entity upholds its contractual obligations. Regular reviews may also lead to enhanced vendor relationships and improved performance of the contracts.