What is required when breaking ties in bids?

When breaking ties in bids, it is essential to consider price and other relevant factors and provide rationale in a resolution. This approach ensures a fair and transparent decision-making process, as it involves evaluating bids on multiple criteria rather than making arbitrary or solely price-based choices. By documenting the rationale in a formal resolution, the purchasing agent can justify the decision and adhere to public procurement best practices, fostering accountability and trust in the procurement process.

Utilizing a comprehensive evaluation that incorporates various factors beyond just cost recognizes that the lowest bid may not always align with the needs or goals of the purchasing entity. It allows for a balanced consideration of quality, vendor experience, and other relevant aspects that might impact the overall value of the contract. This thorough approach helps in selecting the most advantageous bid while ensuring compliance with procurement regulations.