What is the purpose of a bidder's conference?

The purpose of a bidder's conference is to clarify procurement requirements and address any questions potential bidders may have regarding the solicitation process. This conference serves as an important platform, where all interested parties can gather to seek detailed information about the project, specifications, and any other factors that may impact their bids. By providing an open forum for discussion, the conference ensures that all bidders have access to the same information, which promotes fairness and transparency in the procurement process.

By addressing ambiguities and providing clarifications, the conference helps bidders prepare more accurate proposals, which ultimately leads to a more effective evaluation of bids. This process strengthens the integrity of the bidding system and helps ensure that the procurement objectives of the public agency are met with high-quality submissions.