What must occur if a second bid has been rejected due to cost in the negotiation process?

In the context of the negotiation process after a second bid has been rejected due to cost, it is essential to notify all responsible bidders of the intention to negotiate. This practice promotes transparency and fairness in the procurement process. By informing all bidders, the procuring agency provides an equal opportunity for those who submitted bids to potentially engage in negotiations and adjust their proposals if they wish. This approach helps to foster competition and ensures that all parties are aware of the next steps in the bidding process, ultimately leading to a more inclusive and accountable procurement environment. Keeping all responsible bidders informed also minimizes the possibility of disputes or claims of unfairness, which could arise if only select bidders were notified. This principle is especially crucial in public contracting, where maintaining the integrity of the procurement process is paramount.