Which characteristic defines a 'responsive' bidder?

A 'responsive' bidder is defined primarily by their ability to conform to all terms, conditions, and specifications outlined in the request for proposals or bids. This means that the bidder has taken careful consideration of the requirements set forth in the bid solicitation and has complied with them in their submission.

Being responsive is fundamentally linked to the integrity and completeness of the bid submitted. It ensures that the bidder has fully understood what is required and has not overlooked any critical aspects that could affect the performance of the contract if they were to be awarded it. This characteristic is crucial in procurement processes, as it allows for fair evaluation and comparison of bids based on a common standard.

While offering the lowest price could be a desirable attribute, it does not by itself define responsiveness. The evaluation of bids considers not just pricing but also compliance with specifications. Previous experience may add value to a bid but is not a condition of being considered responsive. Submitting bids after the official deadline clearly disqualifies a bidder from being considered responsive, as timeliness is a fundamental requirement in procurement processes.