Why might a public agency require a bidder's conference before bid submissions?

A public agency may require a bidder's conference before bid submissions primarily to clarify specifications and answer potential bidder questions. This conference serves as a platform for the agency to explain the project details, requirements, and specifications directly to all interested bidders. It ensures that everyone has the same understanding of what is being requested and helps eliminate confusion about the bidding process. By addressing questions and concerns during the conference, the agency can foster a more transparent bidding environment, allowing bidders to submit more accurate and competitive proposals.

Additionally, holding such a conference can enhance the quality of submissions and compliance with the specifications, leading to better outcomes for the agency. It also provides an opportunity for bidders to engage with the agency representatives, which can facilitate a clearer comprehension of the project's objectives and deliverables.